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How to Set up Rental LED Display Screen

Jan 24, 2024
LED screens can capture 400% more views than the medium versions. With easy-to-assemble and disassemble features, the LED screen catches the attention of everyone with vibrant images on the screen. The display of an LED screen impacts customers and audiences to showcase your brand image.

Similarly, the installation of LED display rental parts affects the final display performance. If there is any mistake in structure, it will influence the operation and lead to trouble in the display. So, it’s necessary to know the installation instructions for LED screens.

In this guide, we will provide quick instructions on how to install LED displays at low cost with high efficiency. Follow this step to install the LED display properly, which saves 10-20% of expenses.

Overview of Rental LED Display Screens

When the installation of LED screens is divided into two major types’ fixed LED screens and Rental LED screens. As the name shows, fixed means without moving, and rental means that you can move whenever required. In this way, the rental LED screen comes in lighter weight and offers easy assemble and disassemble features.

So you can use it for commercial purposes or in concerts and conferences. You can move your LED rental screens after use and shift them wherever you want to use them for the next event. It consists of many individual LED display modules that collectively offer one large display to meet massive viewing requirements.

hd rental led display

Based on the environment, the rental display LED screens are divided into indoor and outdoor LEDs.
For indoor settings such as conference rooms, conference halls, press conferences, and theaters, LED screens with low brightness and high resolution are good options.
For outdoor settings, a rental LED screen with high brightness, weather resistance, and waterproof features is recommended. You can use it in outdoor places such as in stadiums, outdoor events, and for commercial purposes.

Features of rental LED display

Let’s highlight some of the key features of Rental LED display screens.

Sleek and Lightweight Design: Rental LED screens are lightweight and durable and made up of aluminum materials. It offers higher conductivity and easy transportation to install.

•Effortless Setup: Thanks to a dual-patent locking mechanism that allows easy assembly and disassembly within a few minutes. The lightweight design provides reliability and performance security in a high-quality display.

•Seamless Integration: Aluminum cabinets that offer optimal visual consistency on easy screen splicing. It allows easy installation to ensure visual quality and performance.

•Extended Lifespan: Outdoor LED screen installations are susceptible to damage due to high temperatures. Therefore, LED screen aluminum cabinets with cooling capabilities ensure stable performance in such high temperatures or drastic weather conditions.

•Cost-Effective Maintenance: The slim and sleek design allows easy access to each part of the LED screen. It ensures easy maintenance of LED display rental screens and reduces labor costs.

Advantages of using rental LED screens

With linked features and functionality, an LED rental display screen is beneficial in the following ways.

Flexibility in Customization:

With different sizes and resolutions, rental LED screens offer customization of the display to engage your audience according to event demand. According to the event and audience size, you can make a setup.

Quick and Easy Setup:

The lightweight screen modules are easy to transport. You don’t need to buy any additional material to get quality results. Within a few minutes, you can Set up a rental LED display screen with the help of these guide steps.


Rental LED screens offer a cost-effective solution for events where a sponsor pays to display his branding in creative visuals. Instead of the traditional fixed visual branding, the transitions look more impactful. It is cost-effective for the sponsor as there is no need to waste money when there is a need to change the display. It also helps businesses to generate revenue from sponsors.

Step-by-Step Guide to Setting Up a Rental LED Display

For rental LED display installation, you need to make sure some of the key aspects are met to get quality performance. Therefore, the installation step is completely free of compromise. To get error-free and one-check LED settings, follow the following steps.

Step 1. Survey the Location
The location where you want to install rental LED is the first and foremost thing to consider. For this, you need a survey for the right place in a specific area of installation. As for commercial purposes, most of the rental LED displays are in an outdoor setting, so make sure the way you want to use it is column type, wall mount, suspend, embed, etc. The required location should fulfill some criteria, like the strength of the building to hang on LED and adequate load-bearing capability. Weather conditions and luminance of LED screen are also important to get optimal performance.

Step 2. Calculate the Size of the LED Screen
One thing that can varnish your effort is the wrong display. That’s why it’s important and a priority to take care of the size of the show. For this purpose, you must opt for the right size calculation so that the LED screen fits accurately in the desired location that you choose to install. For this, the formula to calculate LED display rental size is

Height = LED module height * numbers of LED modules in vertical
Width = LED module Width * number of LED modules in horizontal

To make sure the final size of your LED screen combines with your location size, let’s have an example.
There is an LED screen module with a size of 350 x 180 mm , and there are a total of 20 modules horizontally and 15 modules vertically. So, the Width and height can be

Width: 350 *20=7000mm
Height: 180 *15=2700mm

One of the best sizes is 65mm d-series which comes in 10kg weight.

Step 3. Assembling the structure/frame
For rental LED display screen installation, you need to have a frame that is the right size and fits the screen tightly. Some experts assemble the frame structure, but if you want to do this job by hand, then you can do so. Just make sure you follow the following steps carefully. You need to create tubes of 4 pcs 4x4cm rectangle tubes and 2 pcs 2x2cm rectangle tubes, 6 meters long. Decide the standard size of the box based on the LED module’s size. Now, the next step is to weld these tubes to give a proper structure and pay attention to leaving a 700mm to 1000mm maintenance channel for post-maintenance.

Step 4. Mounting the LED panels
According to setups, like roof hanging or floor setting, choose the required tools and equipment. For example, you need to use a crane when assembling a cabinet on height. To create the LED display cabinet, fix these units one by one from side to side or bottom to top that look like stacked blocks. To make a larger LED display, use M10 x 60mm bolts to connect plate and rectangular tubes. Repeat this process to install cabinet after cabinet that gives the final big screen. Keep in mind to adjust the splicing gap between cabinet plates to avoid any mishap in the display.

Step 5. Connecting the panels to the power source and control system
Once you have done the primary key steps of LED screen installation, such as frame setup and LED hanging, you now need to connect with signals as LED displays require signal sources such as video, pictures, or text that catch the audience’s attention and boost sponsor branding.
For this purpose, you need to connect the computer to the sending box that sends a signal through the cable. Power the LED display by clicking it to the power distribution box using 3-core 2.5mm² AC cables with a load capacity of approximately 3.6KW. Note wire colors: brown for live, blue for neutral, and yellow-green for ground.

Connect the signal cable with LED cabinet units according to the transmission path to avoid the wrong display. In this way, the line connects with the cabinet unit, and the receiving card also cares about both positive and negative poles for perfect presentation.

Step 6. LED display debugging and sending programs
After linking the signal and AC cables for the LED display, configure it using control systems like Novastar or HD Play. The supplier often pre-configures the single cabinet, enabling direct screen configuration or file import. For video processors, content mirrors the computer or camera; synchronous/asynchronous sending boxes allow program transmission via U-disk, wifi, ethernet, 4G, or HDMI connection to a laptop for versatile applications.

Step 7. Troubleshooting common issues during setup.
Once you have done the installation of the rental LED screen, the final and last step is to check and test the setup gradually. For this, run a test to start and look for a waterproof coating. Also, check out the right display: red, green, blue, line, field, and point information. Make sure you have control on display to examine whether network cables are working normally. If you find any issues, then disassemble LED modules that have already been installed and make the necessary adjustments.
Follow these steps to Set up a rental LED display screen that ensures quality visual branding. With the help of proper maintenance strategies, you can save time and effort for future use.

Tips for Outdoor LED Screen Installation

Once you have decided to do a rental LED installation, then follow the steps mentioned above. There are also some of the key tips that ease you in mastering the nuances. Let’s explore the key recommendations.

•Module Mastery: Before lifting the LED, you need to decide the number of modules you want to hang. Also, keep some extra modules that are better to be safe than sorry.
•Handle with Care: During installation, pay attention to the sharp corner of the LED cabinet to avoid any accidental bumps or bruises.
•Connection Check: Before the final run, must check all connections are securely fit. Because a loose connection can cause a flickering display or, worse, a complete blackout.
•Weatherproof Wisdom: If the installation of an LED screen is for an outdoor setting, then it must ensure waterproof treatment. You can protect it from the shield.
•Chill Out: Opt for industrial-grade circuit chips, especially if your screen will brave the cold. This precaution prevents errors and glitches that may arise in less robust systems.
•Breathe Easy: Invest in a ventilation system for your LED display. Because if there is adequate airflow, it prevents overheating and keeps it cool.
•Lightning Protection: When your LED screen is suspended in the open air to avoid any jerk, use light arresters to safeguard against unexpected electric shocks.

With these tips in your toolkit, your Outdoor LED screen installation will not only be a success but a testament to your meticulous craftsmanship.


As you know, every task requires time or money. Similarly, if you want to save time, you can hire a professional to install LED screens, while to save money, you can do it for yourself. If you’re going to DIY the LED display rental, then follow the seven easy steps that are discussed in this guide.

From the location survey to making the frame and connecting cabinet, everything is discussed in detail. With the right frame size and careful connection, you can get a smooth display of LED. There are also some key tips to keep in mind during the installation process. Take all of the steps; learn more useful ideas about how to install LED displays!
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