How to Choose the Right LED Display for Your Conference?

Dec 11, 2023
Organizing a conference involves a lot of moving parts from securing a venue and arranging catering to promoting the event and booking speakers. One important but often overlooked detail is choosing the right audiovisual equipment, especially the conference room display.

The LED display is one of the focal points of any modern conference and choosing the appropriate screen size, resolution, and other features can make or break the attendee experience. This guide will walk you through the key factors to consider when selecting an indoor LED display for your next corporate or public conference.

conference room led display

What Are the Advantages of LED Display for Your Conference

LED displays offer significant benefits that make them the top choice for conferences and corporate events. Here are some of the key advantages of using LED screens:

The bright, crisp visuals of an LED screen ensure excellent visibility for all attendees regardless of where they are seated in the venue. LCD and projector screens often suffer from glare and washed out colors depending on ambient lighting conditions. LED displays maintain optimal brightness and contrast for flawless image quality.

Flexible Setup

LED screens are available in various sizes and configurations – from wall-mounted panels to floor-rising stands – to suit the dimensions and layout of your conference hall. You can opt for one large screen, multiple screens, and curved displays . Portable LED screens on rollers allow quick setup and strike post-event.

Engaging Content Delivery

Vibrant LED displays can showcase engaging content like high-res product videos, animated data charts and infographics to capture the audience’s attention during presentations. Integrating LED with audiovisual equipment allows streaming of live camera feed from the multi-screen projection.

Reliable Performance

Solid-state LED technology is shockproof with a long lifespan of over 100,000 hours. LED screens are resistant to external damage and continue working in case of individual diode failure. They offer reliable operation throughout lengthy conferences.

Low Maintenance

LED displays are energy-efficient and do not require periodic replacement of bulbs like projectors. They generate negligible heat, thereby reducing HVAC costs for the venue. LED screens are lightweight and easy to install, removing the need for extensive setup crews.

conference LED screen

How to Choose the Right LED Display for Your Conference?

Selecting the optimal conference LED screen depends on several important factors from venue dimensions to viewing angles. Here are some tips to pick the right screen.

Evaluate Venue Dimensions

Consider the size and layout of the conference hall to determine the appropriate LED screen dimensions. The screen should be sufficiently large for clear visibility from the far end seats but not awkwardly big for front row viewers.

Assess Ambient Light Conditions

LED screens look best in dark environments. Rooms with big bright windows may require ultra-bright display panels or additional drapes. Consider display placement to avoid direct natural light falling on the screen surface. Evaluate if the screen brightness is sufficient for the hall before making a purchase.

Determine Optimal Resolution

Resolution or pixel pitch impacts visual clarity. A lower pixel pitch like 2mm creates smoother images best viewed up close. For large spaces, choose a slightly bigger pitch of 3-4mm. Remember to match the screen’s native resolution with the output resolution of your media players for maximum image quality.

Pick the Right Aspect Ratio

The aspect ratio depends on the type of content you intend to play. Wide 16:9 displays are ideal for movies and videos while 4:3 ratios suit detailed data-heavy presentations. Consider stacking displays in creative 2×2, 3×3 or 2×1 video wall configurations to add visual interest.

Check the Viewing Angle Capability

Look for a wider viewing angle over 140. Both horizontally and vertically so that viewers get a clear picture without color shift even from sharp oblique angles on all sides. Narrow viewing angles distort visuals when seen from the sides.

Select the Right Modules and Cabinets

Choose modular interlocking cabinets to create ultra-large seamless displays rather than individual panels. This allows easy push-fit installation and scalability. Pick front/rear service access for easier maintenance. Look for an integrated mounting structure rather than additional rigging.

Check Video Signal Compatibility

Ensure the LED display works with standard video and audio signals like HDMI, DVI and VGA from media players, computers, and live cameras. Some displays may require external signal converters. Confirm supported resolutions to avoid image compatibility issues.

Review Additional Features

Consider supplementary capabilities like touch screens, 3D displays, HD live camera feed support, multiple content zone splitting, weatherproofing, creative customized shapes and sizes etc. Think about future usage beyond this conference when investing.

fine pitch LED display

Factors Influencing Costs of LED Display for Your Conference

Larger and higher-spec screens naturally cost more. Here are a few key factors affecting LED screen prices when budgeting for your conference room LED display:

Display Size

Bigger screens naturally cost more. Prices also jump at certain size thresholds like crossing 100 square meters. Multi-screen video walls are costlier than single panels. Consider audience size vs screen size to avoid overspending on unnecessary pixels.

Pixel Pitch

The finer the pixel pitch, the higher the price tag because of the additional LED required per square meter for the denser pixel density. For sessions accommodating 100+ viewers, 4-5mm pitch displays offer adequate clarity at affordable rates.


Brighter LED panels with higher luminance levels and wider color gamut come at a premium. Evaluate ambient brightness before splurging on excessive nits. Anything above 600 nits works for most indoor venues without sunlight streaming in directly.


1080p has a resolution of 1920 x 1080 progressively displayed pixels, totaling 2.07 million pixels. On the other hand, 4K features a resolution of 3840 x 2160 pixels, equivalent to nearly 8.3 million pixels. The popularity of 4K displays is on the rise, especially in larger screens, owing to their capacity to exhibit more lifelike images and provide a heightened immersive viewing experience. However, 4K displays are more expensive compared to their 1080p counterparts.

Modularity & Convenience

Interlocking cabinet displays are costlier than plain panels but offer easy push-fit scalability for the future. Similarly, front/rear access models are pricier than basic rear access. Choose premium features only if the convenience justifies the price jump.

Additional Capabilities

Value additions like touch screens, multi-zone displays, 3D, 4K UHD and customized form factors add to the cost. Carefully evaluate whether you will use these features during and after this conference before paying a premium.

Brand Value

Reputed brands charge a slight premium for quality assurance and after-sales service support. However, relatively unknown brands offer competitive rates while maintaining hardware quality—research properly before picking only big brands unquestioningly.


Choosing the right LED display system to enhance your conference experience without blowing up the budget requires careful consideration of venue specs, audience size, ambient lighting, type of content, and additional viewing aids. Buy the exact display size and resolution you need rather than overspending on pixels. Dicolor was established in 2006 as a world-leading provider of comprehensive visual technology solutions. Investing in a Dicolor fine-pitch LED display is a smart long-term move to take your conference to the next level, visually and experientially.
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